Guide to

Productivity improvement guide

This guide to productivity and its improvement will enable you to:

  • Understand the concepts of productivity, efficiency and utilization.
  • Understand and quickly use the productivity measurement / improvement techniqies known as activity and work sampling. They WILL get you quick immediate results plus stand you in good stead throughout your career.
  • Understand the importance of reporting, not just this month/quarter/year but what graphingthe data you have in your corporate database - much will be revealed if you can go back 5 years or more (using monthly data.)
  • Use visual management even if you're a junior supervisor / middle manager. Start taping your production / output and productivity charts to your office wall; people will notice – what’s going up, what’s going down and what’s not changing. What't the short, medium and long term trend in…
  • Be independent in your thinking! Show no allegiance to any one faction, but only to the concept / mission of improving productivity (and dare we say humanity.)

If you manage on productivity, you'll become a star sooner or later. This guide will give you all you need to know to make improvements plus develop the correct mindset.


Format: PDF A4 size
Pages: 81


  • What is productivity
  • How to measure productivity using ratios
  • What influences productivity
  • How to measure efficiency and utilization
  • Ways to improve productivity
  • How to measure and improve clerical productivity
  • Profit from productivity
  • Setting up a productivity improvement program
  • Where to start checklists plus ideas to make an initial impact

Stand-alone module price: $12.99

Techniques to measure and improve productivity


The aim of this guide is to provide you with the basic tools, techniques and understanding of how to make a difference in your organization. Making a difference on a day-by-day basis means reducing the time it takes to do tasks. Reducing time taken ( work content in formal terms) involved in doing jobs saves costs (e.g. overtime), increases profitability, improves competitiveness and generally improves moral.

How to calculate labor utilization

There are opportunities to reduce work content in every workplace situation all of the time. Even in your workplace, if you are prepared to spend a little time developing the skills in this guide. The skills and techniques are easy to acquire and require little time to deploy in measuring current work content, then finding a better way, then measuring the difference (improvement) in time taken.

Who this guide is for

Managers, supervisors, and employees at any level who wish to reduce the work content of resources deployed in their areas of responsibility. Armed with this guide you'll find plenty of opportunities to make improvements, then go about getting the improvements embedded as standard.

You will find the guide simple, practical and highly effective. It also provides a new outlet for your creativity and absorbing dimension to your job— a constant challenge to do things better!

Key Benefits
  • Simple, practical and effective techniques to improve productivity
  • Quick, easy to learn techniques to measure current productivity
  • Measure and improve single resource productivity (SRP) ratios
  • Easily measure and improve total resource productivity (TRP) ratio
  • Trend SRPs ratios and TRP ratio over time to develop and maintain improvement culture
  • Uniformly report results using a Productivity Index (PI) from a base starting point in time
  • Concepts clearly and simply illustrated
  • Includes learning objectives
  • Applicable to any business organization
  • Career long skill enhancement benefit, those that improve productivity go a long way in their chosen careers
  • Quick start checklists will save money in your organization today, next year and beyond.


  • Learn and define
    What is productivity. Production process. Service industries. How production is measured. Production v. productivity. How productivity is expressed. Importance of improving productivity.
  • Measure productivity
    Importance of measurement before improvement. Single resource productivity (SRP) ratios - how they are expressed - how they are evaluated. Effect of changing inputs and outputs. Sources of standards. The Productivity Index. Total Resource Productivity (TRP) ratio - measuring overall productivity. Importance of using common bases.
  • Factors that influence productivity
    Physical and psychological influences. Utilization of resources. Efficiency of resources. Work methods. Supervision. Motivation.
  • Measure utilization and efficiency
    How to do activity sampling. How to do work sampling. Time study, rating, allowances and standard time (time study techniques required in certain circumstances.)
  • Ways to improve productivity explained
    Methods analysis. Method improvement. Value analysis. Loss control. Overcoming resistance. Gaining cooperation.
  • Measure and improve clerical productivity
  • Principle of self management. Measuring clerical utilization. Time logs. Task measurement. Establishing standard times. Establishing workloads by departments and sections. Improving clerical productivity.
  • Profit from productivity
    Short and long term investments. Return on assets managed. Productivity of fixed assets. Productivity of current assets. Role of productivity improvement. Every employee a finance manager.
  • Setting up a productivity improvement program (PIP)
    Gaining management commitment. Selecting team leaders. Training the teams. Keeping it going.
  • Quick start productivity improvement checklists
    Causes of poor productivity, areas for inspection (time, ideas, methods, supplies, machinery/ equipment, manpower, accidents, non cooperation, space) checklists. Human factors checklists.